Smart Ways to Handle Every Job Better
By Sandy Schroeder
Sometimes, as we try to move faster and more efficiently, things go wrong. It's frustrating to know we could be doing a better job at home and at work. Deadlines pile up, emails accumulate, and family tasks multiply. If this sounds familiar, you may be looking for better answers.
Keeping the daily work flow under control, and making things happen on time, can be tricky. Here are a few tips from Forbes to help.
Get a grip on email – It’s natural to check out emails when you arrive at work, but it’s also possible to become immersed in them, wading through answers, and using up precious early morning time. Hold the emails for late morning, after you have launched the projects for the day. Then take just enough time to send brief answers. If an email needs a lengthy response, it’s probably quicker and wiser to just call the person.
Focus on critical goals first – Scan your schedule in the morning, and pick the top three things that need attention. They may not get finished, but making them priorities gives them a much better shot. Most of us know how easily we can become bogged down in a misfire or unexpected issue. Then all of the things that really need doing take a backseat and the schedule goes sideways. Picking critical issues early helps move key projects forward.
Guard your thinking time – We all need deep thinking time to make real headway. If we do not guard that quiet time, it can easily be swept away by immediate demands. Later, you may wish you had come up with more thoughtful answers for a problem, or made better projections. Set aside time early in the week to think. Shutdown your phone and ignore your emails to give full attention to current issues, creative thought, and in-depth writing.
Fit meetings in – Don’t use up all of your energy in meetings. Slot them into the schedule after lunch or at the end of the day, instead of using up all of your early morning energy.
Skip multitasking – Forbes reminds us the brain really can only do one focused thing at a time. Jumping back and forth from task to task simply wastes time. Often mistakes happen in the transitions.
Take advantage of your skills and make the most of them with smart scheduling that makes the most of your day.
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